Tucson Festival of Books | Science City Participant Application

Science City Participant Application

Deadline to Apply: Wednesday, November 19, 2025 at 5pm

Participation Requirements:

Required to participate both days (Saturday March 14 & Sunday March 15; 9:30am-5:30pm)
Provide an interactive educational activity, demonstration, or display
Provide a professional presentation (tablecloth, name tags, quality materials/equipment)
Provide formal signage identifying your organization (banner, poster, etc.)
Staff your table/booth at all times
Staff / volunteer(s) must wear shirt, vest or name tag that identifies your organization during event
No sales may be conducted from your table; no food or beverges may be provided to festival goers
Please be advised that all applicants will be requested to respond with proof of insurance through the TFOB portal before participation can be verified. We ask that you promptly respond to our request when received. If you are unable to certify proof of insurance by January 10, your participation will be cancelled. If you are exempt as a UA department or student organization, you will have the option to indicate that when responding to the request.

Science City will provide Participants:

Up to three 8' tables
Two chairs per table
Power is available upon advance request (120 volts)

Additional items may be requested on this form. A maximum of three tables will be considered. Please note the Science City Committee will review all requests for additional items.

Submitting Multiple Applications?

Click here for instructions on how to submit another application for a person with the same email address.

Your information

First name*

Last name*

Email address*

Phone*

Please include area code with your phone number.

Participated last year*

Specify whether or not you participated last year as a Science City Participant.

Quick fill

Import last year's information
The supplied email address above must match what is on record.

Organization information

Organization name*

UA affiliation

If UA affiliated, fill in the UA affiliation field above with the name of College, Unit, or Department. Otherwise, leave the field blank.

Website URL

Facebook URL

X/Twitter URL

Bluesky URL

Instagram URL

Facebook, X/Twitter, Bluesky, and Instagram URLs refer to social media and must be a full URL with the https:// prefix. If you are not sure, please leave the field blank.

Substack URL

A link to your Substack publication. If you are not sure, please leave the field blank.

Festival information

Activity details

Activity tagline*

Description must be 60 characters or less. Description must be 240 characters or less.

Example: Discover the past, present and future inside Kartchner Caverns. This info will appear in the Festival guide, apps and website.

Detailed description of activity*

This description will be used when reviewing your application.

STEM concept*

This description will be used when reviewing your application.

Materials

Tables

2 chairs come with each table.

Signage

Do you have a banner you would like hung above your table? Maximum banner size: 3' x 6'. For deadline and submission information, see the terms and conditions.

Power needs

120 Volt requested*

Describe your power requirements.

240 Volt requested*

List each outlet, use, and wattage or amps for items.

Miscellaneous

Activity extends outside tent*

Specify whether or not the activity extends outside the tent.

Comments

Any additional comments that are relevant to this submission (e.g. health permit specifics). Only committee members will see your comments.

IF YOU ARE A UNIVERSITY OF ARIZONA AFFILIATED UNIT, DEPARTMENT OR STUDENT ORGANIZATION: You agree to abide by the Terms & Conditions of the Science City University of Arizona Participant Handbook

FOR REPRESENTATIVES OF ALL OTHER ORGANIZATIONS: You agree to abide by the Terms & Conditions of the Science City Participant Handbook

Legal agreement*

I agree to abide by the Terms & Conditions as stated above.